Team Secretary – Business Support (Part‑time)

About the role

This part‑time, fixed‑term position supports the East Dunbartonshire Alcohol and Drug Service team at Kirkintilloch Health & Care Centre. Working Monday to Friday, 13:00‑17:00, you will ensure smooth administrative and clinical processes that directly affect patient care within the NHS Greater Glasgow and Clyde.

Key responsibilities

• Provide high‑quality secretarial and administrative support to a multi‑disciplinary, multi‑agency team.
• Act as the first point of contact for telephone and face‑to‑face enquiries from staff, patients and external partners.
• Organise clinics, maintain appointment systems and manage team diaries.
• Prepare documents, correspondence and minutes using audio typing and administrative systems.
• Maintain accurate filing and patient records in line with data protection and confidentiality standards.
• Manage office systems, including room bookings, stationery supplies and basic financial processes.
• Support reception duties and ensure a professional, welcoming environment.

Required profile

• Standard Grade English or equivalent with strong written and verbal communication skills.
• Proven administrative experience, preferably in a mental health or healthcare setting.
• Proficiency in Microsoft Office, especially Outlook, with strong IT and keyboard skills.
• Experience of audio typing with high accuracy and attention to detail.
• Excellent organisational abilities and the capacity to handle confidential information.

Required skills

• Microsoft Office (Outlook, Word, Excel)
• Audio typing

What we offer

• Pro‑rated salary for part‑time hours
• Fixed‑term contract
• Supportive NHS environment with opportunities to work across a wide range of professionals