Temporary Part‑Time Operations Coordinator (3 days/week)

About the role

This temporary, part‑time position supports the smooth day‑to‑day running of a busy office in Leith, Edinburgh. You will be the first point of contact for visitors, staff and suppliers, combining reception, facilities and administrative duties. The role is ideal for candidates interested in the charity, humanitarian or not‑for‑profit sector.

Key responsibilities

• Manage the reception area and welcome visitors professionally.
• Answer and direct telephone calls and handle enquiries.
• Order and maintain office, stationery and kitchen supplies.
• Coordinate incoming and outgoing post and courier deliveries.
• Support staff onboarding and off‑boarding processes.
• Assist with office facilities, maintenance and supplier management.
• Carry out health & safety checks and maintain compliance records.
• Support meeting‑room bookings, visitor management and event coordination.
• Maintain accurate records, asset registers and operational documentation.
• Provide administrative support to the wider operations team using Microsoft Office and SharePoint.

Required profile

• Highly organised with excellent attention to detail.
• Adaptable and able to manage a varied workload.
• Confident working independently and taking initiative.
• Professional, approachable and customer‑focused.
• Effective communicator with strong interpersonal skills.

Required skills

• Microsoft Office suite.
• SharePoint.

What we offer

• Immediate start with flexible part‑time hours (Monday‑Thursday).
• Friendly, collaborative office environment.
• Opportunity to gain experience within a purpose‑led organisation.
• Potential for the role to become permanent for the right candidate.