Accounts Payable Clerk

About the role

The Accounts Payable Clerk will support the day‑to‑day operation of the Accounts Payable function for a leading legal services firm. You will process invoices and expenses, manage supplier relationships and ensure accurate financial records.

Key responsibilities

• Manage the Accounts Payable inbox and respond to supplier and internal queries promptly.
• Review invoices and employee expense claims, obtaining required approvals via Chrome River.
• Set up new vendors in 3E, performing validation and compliance checks.
• Process invoices and expenses for the Brussels office, corporate travel, Deliveroo, taxi providers and other services.
• Coordinate submission of IT invoices to the New York team.
• Reconcile supplier statements and internal expenditure records, including Deliveroo accounts.
• Investigate and resolve invoice, payment, and reconciliation discrepancies.
• Provide guidance and training to secretaries and business services staff on invoice and expense submission processes.
• Maintain accurate accounts payable records and ensure compliance with company policies.

Required profile

• Previous experience in an Accounts Payable, Finance Assistant or similar finance administration role.
• Strong attention to detail and accuracy.
• Excellent organisational and time‑management skills.
• Ability to prioritise workloads and meet deadlines.
• Strong communication and interpersonal skills.

Required skills

• Good working knowledge of Microsoft Office, especially Excel.
• Experience with Chrome River expense and invoice management (favourable but not essential).
• Experience with 3E or similar financial management software.