Department Assistant – Private Sales

About the role

Based in Phillips' London office, the Department Assistant will support the Private Sales team and senior managers by acting as a liaison for internal and external clients. The role offers comprehensive training and the chance to work closely with experienced auction specialists.

Key responsibilities

• Answer phone calls and respond to inquiries professionally and courteously.
• Provide administrative support to Specialists, including office duties and travel arrangements.
• Prepare and submit expense reports using the standard platform within finance timelines.
• Coordinate meetings, manage calendars and schedule appointments for the department.
• Assist in preparing appraisals and consignment proposals, handling valuation documents and contracts.
• Support consignment processes from initial discussion through to completion, including KYC, documentation, and post‑sale logistics for UHNW clients.

Required profile

• Proactive self‑starter with a positive and polite attitude.
• Strong interpersonal and client‑relation skills, able to communicate professionally with diverse stakeholders.
• Excellent organisational abilities and attention to detail.
• Ability to quickly learn and apply auction‑industry knowledge.