European Billing Coordinator

About the role

We are seeking a European Billing Coordinator to join a leading international law firm in London. The role focuses on managing the end‑to‑end billing cycle, ensuring timely invoicing and effective collection of accounts receivable across multiple matters.

Key responsibilities

• Open new client and matter files, conduct conflict checks and gather AML documentation.
• Prepare and send engagement letters, set up fee alerts at the matter level.
• Monitor matter progress for designated partners and generate weekly WIP and AR updates.
• Meet weekly with partners to discuss billing arrangements, fee alerts and outstanding invoices.
• Chase fee earners for timesheets, produce pre‑bills, pro‑forma bills and final invoices promptly.
• Conduct client reviews, verify arrangements and liaise on accounts receivable.
• Organise annual/bi‑annual TCG meetings and support client‑facing activities as needed.

Required profile

• Minimum three years of billing or finance experience within a legal environment.
• Fluent in written and spoken English and German.
• Strong attention to detail and ability to work autonomously.

Required skills

• Proficiency with CMS/Aderant billing software.
• Experience using Carpe Diem, Microsoft Outlook and Microsoft Excel.
• Familiarity with Microsoft Word for document preparation.