Executive Assistant – Global Investment Firm

About the role

We are seeking an experienced Executive/Personal Assistant to support senior investment professionals at a leading global private investment firm in London. The position is hybrid (four days in the office, one day remote) with core hours from 9:00 am to 6:00 pm and a salary of £65,000 per annum.

Key responsibilities

• Manage multiple complex diaries across global time zones, anticipating needs and resolving conflicts.
• Arrange domestic and international travel, including visas, in line with company policy.
• Handle incoming calls and messages with professionalism and discretion.
• Process bi‑weekly expense reports accurately and ensure compliance.
• Prepare documents, presentations, and meeting packs.
• Provide absence cover for colleagues within the assistant team.
• Support occasional event coordination such as off‑sites, dinners, and internal meetings.
• Perform general administrative duties including scanning, printing, binding, and filing.

Required profile

• Proven experience managing multiple priorities in a fast‑paced professional environment.
• Strong organisational, communication and problem‑solving abilities.
• Proactive, resourceful and able to anticipate needs.
• Calm under pressure with high attention to detail.
• Excellent interpersonal skills and ability to build trusted relationships at all levels.
• Maintains confidentiality and demonstrates sound judgment.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Concur expense management system.

What we offer

• Competitive salary of £65,000 per year.
• Hybrid working model (4 days on‑site, 1 day remote).
• Opportunity to work within a global investment firm managing $70 billion of assets.