Executive Assistant – Insurance Team (London)

About the role

Our client, a leading UK law firm, is seeking an experienced Executive Assistant to support multiple lawyers within the Insurance team on a permanent basis. The role provides comprehensive administrative support, coordinating diaries, travel, client communications and financial processes.

Key responsibilities

• Manage the workloads of several lawyers, delegating tasks to Administrative Assistants, Document Production and other support teams.
• Maintain complex diaries, schedule appointments and coordinate meetings, both domestic and overseas.
• Monitor inboxes, manage email flow and progress instructions efficiently.
• Arrange travel, accommodation, meeting rooms and catering for domestic and international trips.
• Support business development activities, including events, client updates, newsletters and legal directory submissions.
• Assist with client and matter inception, performing conflict checks and liaising with the Central Inception team.
• Prepare billing guides, draft pro‑formas, generate client invoices and work with the Finance team on financial queries.
• Draft initial correspondence and legal documents, coordinate file reviews and act as a primary point of contact for internal and external clients.

Required profile

• Previous Executive Assistant or Legal PA experience within a law firm or professional services environment (essential).
• Experience supporting lawyers or senior professionals (desired).
• Strong diary, inbox and workload management skills.

What we offer

• 50/50 hybrid working model (five days in the office per fortnight).
• Generous salary and benefits package.
• Structured career progression framework.
• Supportive and collaborative working environment.