Executive Team Assistant to P&T Senior Leadership

About the role

The Financial Times is looking for an Executive Team Assistant to support the Product & Technology senior leadership team. You will keep a busy senior team organised, handling diaries, travel, expenses and departmental events across global locations.

Key responsibilities

• Manage and coordinate complex diaries for senior leaders across multiple time zones.
• Arrange business travel, process expenses and handle travel‑related documentation.
• Organise internal and external meetings, including room bookings, agenda preparation and logistics.
• Support planning and delivery of department‑wide events such as town halls, off‑sites and social gatherings, working with regional offices.
• Prepare slide decks, agendas and minutes for senior leadership meetings and follow‑up actions.
• Provide general administrative support, including equipment ordering, maintaining distribution lists and small‑value purchases.

Required profile

• Strong organisational and prioritisation skills with ability to manage multiple responsibilities.
• Excellent written and verbal communication, confident interacting with stakeholders at all levels.
• High integrity and discretion when handling confidential information.
• Proactive, autonomous and able to anticipate needs without constant direction.
• Attention to detail in travel, expenses, diaries and meeting arrangements.

Required skills

• Google Workspace
• Slack
• AI tools
• Project management platforms

What we offer

• Generous annual leave and medical cover.
• Inclusive parental‑leave packages.
• Subsidised gym memberships.
• Opportunities to give back to the community.