Team Assistant (m/f/d) – Administrative Support

About the role

The Team Assistant provides comprehensive administrative and operational support to ensure the smooth functioning of the team. Acting as a central point of contact, the role coordinates communication, schedules, and logistics while maintaining compliance with company policies.

Key responsibilities

• Manage incoming emails and calls to ensure efficient information flow.
• Coordinate calendars, schedule appointments, and organize meetings, workshops, offsites, and stakeholder visits.
• Arrange travel, accommodation, itineraries and support visa applications.
• Support budget tracking, process expense reports, and manage purchase orders.
• Maintain accurate departmental files, records, and confidential documentation.
• Handle Joiner/Mover/Leaver processes, including system access requests and IT hardware ordering.
• Contribute to special projects and initiatives as assigned.

Required profile

• Completed vocational training, further education, or equivalent professional experience.
• Relevant experience in a similar administrative or team support role.
• Fluency in English; additional languages are a plus.
• Collaborative, team‑oriented mindset with adaptability to changing priorities.

Required skills

• Strong proficiency in Microsoft Office.
• Experience with SAP.