Executive Assistant to C-suite & Senior Leaders

About the role

The Executive Assistant provides high‑level, proactive administrative support to C‑suite and senior leaders, with a focus on the Chief Procurement Officer (CPO). This role ensures seamless operations, allowing leaders to concentrate on strategy, governance and operational delivery.

Key responsibilities

• Proactively manage complex diaries and inboxes, schedule internal and external meetings, resolve conflicts and prioritize communications.
• Coordinate national and international travel, including flights, accommodation, ground transport and detailed itineraries; process expense claims in line with firm policy.
• Organise and support meetings and events: book venues (physical or virtual), arrange catering, prepare agendas, distribute materials and capture minutes or precis.
• Draft, proofread and format correspondence, presentations and reports to executive‑board standards; maintain physical and electronic filing systems compliant with data‑protection policies.
• Act as a discreet point of contact for internal and external stakeholders, facilitating effective communication across functions.
• Adhere to firm‑wide administrative processes, utilise the ServiceNow platform for request logging, and adopt new tools such as Copilot to enhance efficiency.

Required profile

• Demonstrated experience providing high‑level administrative support to senior executives.
• Exceptional organisational and prioritisation skills with the ability to manage multiple, competing demands.
• Discretion and professionalism when handling confidential information.
• Strong written communication and document‑management abilities.
• Proactive stakeholder engagement and negotiation skills.

Required skills

• Copilot (AI‑assisted productivity tool).
• ServiceNow platform for workflow and request management.