Global Admin Office & HR Assistant / Receptionist

About the role

This full‑time position supports the London headquarters of a global shipping business, providing both administrative and front‑of‑house services. You will work closely with the Global Administration Manager and HR Manager, ensuring smooth daily operations for a team of around 80 employees.

Key responsibilities

• Deliver a professional reception experience, handling visitors and phone calls.
• Coordinate meetings, manage diaries, book rooms and organise office logistics.
• Maintain the central administration inbox and support internal approval processes.
• Arrange travel bookings and visas using internal systems.
• Oversee office supplies, kitchen upkeep and shared spaces.
• Support onboarding and induction for new hires in London and globally.
• Assist with HR administration, including onboarding documentation and off‑boarding coordination.
• Provide high‑quality support to senior stakeholders across teams.

Required profile

• Proven experience in administrative, receptionist or team‑support roles within a fast‑paced office.
• Highly organised with strong attention to detail and the ability to juggle multiple priorities.
• Professional, calm and polished communication style.
• Proactive, reliable and confident in taking ownership of tasks.
• Positive, team‑focused attitude and willingness to work full‑time on‑site.
• Previous exposure to shipping or logistics is a plus, but not essential.

Required skills

• Microsoft Office

What we offer

• Private medical insurance and health cash plan.
• Pension scheme and annual discretionary bonus.
• Enhanced family leave and season ticket loan.
• Cycle to Work scheme and gym membership discount.