Practice Assistant

About the role

Owen Reed is seeking an experienced, proactive and highly organised Practice Assistant to support the Charity & Community team of a top law firm in London. The role is hybrid, with an initial on‑site period followed by two days a week in the office.

Key responsibilities

• Effective diary management and workload planning for fee earners.
• Process applications, forms or searches with minimal supervision.
• Provide excellent service to internal and external clients and act as the first point of contact for fee earners.
• Assist in delivering marketing communications and record business development meetings in the CRM system.
• Create high‑quality typed documents using firm templates and CRM data, and proof‑read for accuracy.
• Maintain proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Manage file records, ensuring they are up‑to‑date, closed and archived appropriately.
• Prepare bills, AML documentation and conduct conflict searches as required.

Required profile

• GCSE grade C/level 4 (or equivalent) in Mathematics and English.
• Previous secretarial experience in a law firm (essential).
• Experience working in charity and community settings (helpful).
• Willingness to work flexible hours and beyond normal office times when needed.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Document Management System.
• CRM system.