Events & Reservations Coordinator – Hybrid (London)

About the role

We are seeking an Events & Reservations Coordinator to join a leading London law firm. Working hybrid (two days remote), you will support the planning and delivery of a diverse internal events programme, collaborating with teams across the firm.

Key responsibilities

• Coordinate internal events from brief to delivery, including seminars, training, networking, town halls and social celebrations.
• Manage event schedules, guest lists, invitations and attendee communications.
• Book meeting rooms and internal event spaces, liaising with catering, AV, facilities, security and reception teams.
• Arrange room layouts, refreshments, equipment and event materials.
• Prepare timelines, checklists and briefing documents; attend events to oversee set‑up, delivery and breakdown.
• Handle internal event enquiries, respond to last‑minute changes and monitor event costs.
• Process invoices and purchase orders, gather feedback and maintain accurate event records.
• Support wider marketing and business services teams as required.

Required profile

• Previous events coordination experience within a corporate or professional services environment.
• Strong organisational and administration skills with the ability to manage multiple events and deadlines.
• Excellent written and verbal communication; confident dealing with senior stakeholders.
• Attention to detail and a flexible approach, including occasional early mornings or evenings.

Required skills

• Good working knowledge of Microsoft Office.
• Experience with event or room‑booking systems such as EMS, Condeco or Eptura.