Executive Assistant to Business Unit Head

About the role

Syneos Health is looking for an Executive Assistant to the Business Unit Head (BUH). The EA is a trusted executive partner providing high-level administrative and operational support in a fast-paced, complex and highly visible environment. The role coordinates the BUH's day-to-day and long-range activities, manages global meetings and events, and prepares business materials. It is ideally UK-based to ensure maximum time-zone overlap.

Key responsibilities

• Support the BUH and their direct reports, manage a complex calendar and coordinate domestic and international travel.
• Act as main point of contact for internal and external stakeholders and manage delegation of approvals for timesheets and expenses.
• Handle sensitive information with discretion.
• Host large-scale global virtual meetings (Microsoft Teams), including opening/closing calls, attendance records and Q&A, and run in-person meetings and events end to end.
• Turn the BUH's notes and concepts into executive-ready PowerPoint presentations, collate updates from Therapeutic Area Heads and track action items from leadership meetings.
• Represent leadership at external meetings and build working relationships across senior leadership and global stakeholders.

Required profile

• Experience supporting senior leaders (Business Unit Head, SVP, EVP or equivalent) in a complex, matrixed organization.
• Experience managing executive calendars, travel and high-profile meetings, and preparing executive-level presentations.
• Experience in global organizations and across multiple time zones preferred.
• UK-based preferred.

Required skills

• Advanced proficiency in Microsoft Outlook, Teams and PowerPoint.
• Strong planning, coordination and communication skills, with discretion and judgment.