Japanese speaking Team Administrator

About the role

This permanent, hybrid position based in Central London supports the team by managing a wide range of administrative tasks. The role requires fluent written and spoken English and Japanese (JLPT N1 or above) and will involve regular interaction with internal and external stakeholders.

Key responsibilities

• Manage day‑to‑day administrative operations, including expense tracking, budget monitoring and document control.
• Coordinate business travel, visitor logistics and executive support for domestic and international trips.
• Prepare reports, presentations, meeting summaries and other business documents, leveraging AI tools where appropriate.
• Handle internal approval processes, record keeping and information management.
• Organise meetings, events and conferences, covering venue, catering and accommodation arrangements.
• Process invoices, purchase orders and expense claims through internal systems.
• Provide diary management and general executive support as required.

Required profile

• Fluent written and spoken English and Japanese (JLPT N1 or higher).
• Proven experience in administration, executive support or office coordination.
• Strong diary‑management, scheduling and stakeholder‑coordination abilities.
• Excellent organisational, multitasking and time‑management skills.
• Ability to work independently and adapt to changing priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• AI tools such as Copilot or ChatGPT
• SAP or similar ERP systems