Administration Assistant

About the role

We are seeking an experienced Patent Renewals Assistant to join our busy renewals team at a leading Intellectual Property firm. Based in Glasgow, you will play a key role in managing the end‑to‑end patent and design renewals process for our international client base.

Key responsibilities

• Prepare client schedules and quotes for upcoming renewals.
• Process renewal instructions and coordinate payment collection.
• Issue invoices, generate renewal reports and maintain accurate records.
• Liaise with clients, overseas associates and internal teams to ensure all deadlines are met.
• Support the renewals team with day‑to‑day administrative tasks.

Required profile

• Previous experience in patent renewals or IP administration.
• Excellent attention to detail and strong organisational skills.
• Ability to manage multiple deadlines in a fast‑paced environment.
• Proactive, client‑focused attitude with strong communication abilities.
• Team‑player who works collaboratively across departments.

Required skills

• Knowledge of patent and design renewal procedures.
• Familiarity with IP management software and invoicing tools.

What we offer

• Competitive salary and benefits package.
• Opportunities for genuine career development.
• Supportive team environment within a reputable firm.