Personal Assistant to Director

About the role

This position provides dedicated support to a senior Director within a leading live‑events organisation based in Glasgow. You will act as a trusted confidant, managing the Director’s schedule, communications and stakeholder interactions while contributing to the smooth operation of a high‑profile business.

Key responsibilities

• Manage the Director’s diary and email inbox, prioritising requests and ensuring efficient use of time.
• Coordinate internal and external meetings, preparing agendas, presentations and briefing materials.
• Arrange complex travel itineraries, accommodation and related logistics.
• Serve as the primary point of contact for stakeholders, partners and suppliers.
• Prepare reports, correspondence, meeting packs and take accurate minutes, tracking actions to completion.
• Support business projects and operational initiatives as required.
• Organise hospitality, event attendance and stakeholder engagements.
• Process expenses, purchase orders and other administrative tasks while handling confidential information with discretion.

Required profile

• Proven experience supporting a Director or senior executive.
• Exceptional organisational, planning and communication abilities.
• Strong attention to detail and ability to juggle competing priorities.
• Professional, proactive and solutions‑focused attitude.
• Experience in events, hospitality, entertainment or a similarly fast‑paced environment is advantageous.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.

What we offer

• Competitive salary.
• 32 days annual leave (inclusive of statutory holidays).
• Private medical insurance.
• Life assurance equivalent to five times annual salary.
• Generous pension scheme (4% employee contribution / 8% employer contribution).