Administrative Assistant (Band 4) – Hybrid, 21 hrs/week

About the role

This part‑time position provides comprehensive administrative support to the Financial Markets Group and the Initiative in Sustainable Finance within the Global School of Sustainability. The role is hybrid, with at least 60 % of the 21 hours per week worked on‑site and the remainder from home. Specific event dates require evening and weekend availability.

Key responsibilities

• Provide day‑to‑day administrative assistance to centre staff, including meeting coordination, travel arrangements and document processing.
• Process expense claims, invoices and purchase orders, ensuring timely payment and accurate records.
• Maintain the centre’s physical environment, ordering supplies and overseeing equipment upkeep.
• Support the publication of working papers, special papers and conference proceedings, meeting editorial standards and deadlines.
• Develop and maintain web pages for the centre and its projects, using online tools to disseminate content.
• Coordinate conferences, seminars, workshops and public events, handling promotion, logistics and post‑event follow‑up.
• Liaise with speakers, delegates, academics and internal services (Estates, Communications, DTS) to ensure successful event delivery.
• Book accommodation and travel for speakers and participants, and supervise event assistants.

Required profile

• Availability to work a hybrid schedule (minimum 60 % office time).
• Flexibility to cover specific dates in September, November and December, including evenings.
• Ability to start between 20 July and 7 August 2026 and work until approximately 18 December 2026, with possible extension.

Required skills

What we offer

• Hourly rate of £17.76.
• Hybrid working model with a clear office‑home split.
• Opportunity to gain experience in academic administration, event coordination and communications within a leading sustainability research environment.