Administrative Assistant – Energy Team

About the role

We are looking for an Administrative Assistant to join our energy team in Glasgow. This office‑based position supports the admin department by handling documentation, reports and day‑to‑day administrative tasks, ensuring smooth operations across the business.

Key responsibilities

• Manage document and contractual correspondence, including filing and record keeping.
• Prepare and maintain commercial files, compile reports from the commercial team and internal databases.
• Maintain and update trackers to ensure data accuracy.
• Serve as the first point of contact for incoming enquiries, directing them to the appropriate personnel.
• Investigate, resolve or escalate client issues as required.
• Source quotations for PPE, stationery and equipment.
• Collate delivery notes and invoices for processing.

Required profile

• Excellent organisational and written/ verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information.
• Proactive, initiative‑driven and able to work under pressure in a fast‑paced environment.
• Flexibility to adapt to changing priorities.

Required skills

What we offer

• Competitive salary package.
• 25 days holiday plus bank holidays.
• Pension scheme.
• Learning and development opportunities.
• Assistance and wellbeing support.
• Equal‑opportunity workplace.