Administrative Assistant – Office Management

About the role

Our client, a respected law firm in Mayfair, is looking for an Administrative Assistant to join the Office Management team. The role is full‑time, office‑based and focuses on ensuring the smooth day‑to‑day operation of the office through high‑quality reprographics and document handling.

Key responsibilities

• Photocopy, scan, print and prepare documents, including court bundles, to a professional standard.
• Manage electronic documents – upload, name, save, scan and file records accurately.
• Provide first‑line support for reprographics and office equipment.
• Oversee daily franking and distribution of outgoing mail.
• Handle confidential and legally sensitive information in line with GDPR and client confidentiality policies.
• Liaise with colleagues, clients and external contacts in a professional manner.
• Arrange and deliver documents to court when required.
• Maintain office stationery supplies and supplier accounts.
• Support archiving processes, including file retrieval, logging, scanning and records management.

Required profile

• Organised, proactive and able to work independently.
• Strong attention to detail and commitment to confidentiality.
• Excellent communication skills and professional demeanor.
• Ability to manage multiple tasks and meet deadlines.

Required skills

• Proficiency with photocopiers, scanners and printers.
• Familiarity with document management and archiving procedures.
• Understanding of GDPR and data protection requirements.

What we offer

• Competitive salary £25,000–£27,000 per year.
• Full‑time, office‑based role in central Mayfair.
• Opportunity to work within a professional legal environment.