Bid Coordinator – Manage Tender Submissions

About the role

The Bid Coordinator will lead the end‑to‑end tender process, turning client enquiries into high‑quality, compliant submissions. You will work closely with internal teams and external stakeholders to ensure every bid meets deadlines and standards.

Key responsibilities

• Coordinate and manage EOIs, RFIs, PQQs, SQs and ITT submissions from receipt through to completion.
• Draft, edit and tailor bid responses to meet specific client requirements.
• Support the preparation of fee proposals and presentation materials.
• Facilitate information flow between internal departments and external partners.
• Maintain bid schedules, track deadlines and update bid tracking systems.
• Proofread and review all submissions for accuracy, quality and compliance.
• Create clear visuals and graphics for bid documents where required.
• Maintain and update the bid content library, including case studies, CVs and standard responses.
• Assist with post‑tender reviews and record client feedback.

Required profile

• Previous experience as a Bid Coordinator, Bid Writer, Bid Administrator or in a project support role.
• Excellent written communication and proofreading abilities.
• Strong organisational skills with meticulous attention to detail.
• Ability to manage multiple deadlines simultaneously and work collaboratively with diverse stakeholders.

Required skills

• Microsoft Office suite

What we offer

• A supportive, collaborative team environment.
• Responsibility and autonomy in managing the bid process.
• Opportunities for career development within a growing business.