Bookkeeper and Administrative Assistant (Sage)

About the role

The client, a fast‑growing specialist automotive workshop in northwest England, needs a Bookkeeper and Administrative Assistant to own all bookkeeping and admin operations. You will ensure financial accuracy, maximise VAT claims and provide prompt customer service across multiple platforms.

Key responsibilities

• Manage complete bookkeeping, including purchase ledger reconciliation and bank statement matching in Sage.
• Collate supplier invoices from email, physical delivery, eBay and Amazon and chase missing invoices.
• Prepare monthly VAT returns for owner review and submit approved returns.
• Handle real‑time customer inquiries via WhatsApp and Facebook Messenger during business hours.
• Source and research parts and tools through Amazon and eBay supplier accounts.
• Maintain accurate records of VAT‑eligible purchases to maximise claims.
• Provide vehicle specifications and pricing quotes using the Autodata system.
• Manage invoicing workflow through Zoho Books integration with the workshop management system.

Required profile

• Proven bookkeeping experience with bank reconciliation and VAT return preparation.
• Strong attention to detail for tracking invoices across multiple platforms.
• Experience using Sage bookkeeping software.
• Comfortable learning and using multiple systems such as Zoho Books and Autodata.
• Excellent written communication for customer‑facing WhatsApp and Facebook inquiries.
• Ability to work independently during UK morning hours with minimal supervision.

Required skills

• Sage
• Zoho Books
• Autodata
• WhatsApp
• Facebook Messenger
• eBay supplier invoicing
• Amazon supplier invoicing