Engineering Administrator

About the role

The Engineering Administrator will provide the administrative backbone for the property engineering function of a leading global real‑estate operator. Based in Central London, the role supports the in‑house engineering team and specialist contractors to deliver safe, compliant and high‑quality engineering services to occupiers.

Key responsibilities

• Act as system administrator for the engineering CAFM platform, maintaining accurate asset, maintenance and work‑order data.
• Coordinate planned preventative maintenance, reactive work orders and contracted service visits through the CAFM system, ensuring timely completion and reporting.
• Manage engineering logbooks and statutory records, keeping audit‑ready documentation.
• Schedule site attendance for contractors, organise the engineering shift rota and highlight resourcing gaps.
• Process contractor service reports, escalating defects where required.
• Raise and process quotes, purchase orders and delivery notes, and maintain supplier information on the procurement platform.
• Track engineering costs, produce monthly financial reports and administer timesheets and holiday requests.
• Oversee health‑and‑safety administration, including PPE and uniform stock control, and support audit preparation.

Required profile

• Experience in an administrative or coordination role within engineering, facilities or property environments.
• Strong organisational ability and attention to detail.
• Comfort working with contractors, suppliers and internal engineering teams.
• Ability to produce clear reports and maintain accurate records.

Required skills

• CAFM system administration
• Asset and work‑order management
• Procurement platform usage