Events Coordinator

About the role

The Global Engagement Office (GEO) of the University of Cambridge is looking for an Events Coordinator to bring people together from across the University and around the world. The role coordinates a varied programme of meetings, conferences, seminars and visits that support the University's international engagement, from planning through to delivery.

Key responsibilities

• Coordinate events and visits, including incoming and outgoing visits with senior University colleagues and those linked to international and diplomatic engagement
• Organise venues, accommodation, catering, travel arrangements, briefings and budgets
• Facilitate events in person and act as a point of contact for colleagues, guests, venues and suppliers
• Develop event plans and schedules, coordinate stakeholder contributions and maintain documentation and shared calendars
• Support invitations, briefings, communications and publicity, and undertake risk assessments
• Monitor expenditure and contribute to reporting and analysis

Required profile

• Experience in an events role or supporting events, with project management experience across multiple projects or events
• Excellent organisational, communication and interpersonal skills, able to manage competing priorities and deadlines
• Proactive, professional and able to follow up to keep activities on track
• Ability to communicate accurately and diplomatically with a wide range of stakeholders

Required skills

• Advanced knowledge of events management is advantageous
• Project management across several events

Regular in-person working is required, including preparation and facilitation of events and visits; some events may take place outside normal working hours, with time off in lieu provided. Applications are made online through the University's recruitment system, quoting reference AK51357; early applications are encouraged as the vacancy may close early.