Events Coordinator

About the role

Selfridges is looking for an Events Coordinator for its Manchester Exchange Store. You will support a programme of exclusive, market-leading events, projects and customer engagement strategies, delivering personal service, extraordinary experiences and tailored communications across all touchpoints. You will work on several simultaneous projects, manage stakeholders and work closely with the central and regional events team.

Key responsibilities

• Support the Events team in curating, developing and delivering strategic communications, events and experiences
• Deliver events and activities to an exceptionally high standard
• Track and document events, including RSVPs, attendance, feedback, successes and learnings
• Brief event communications supporting newsletters, working with marketing and PR
• Track project budgets and costs, raise purchase orders and invoices and follow through to budget reconciliation
• Communicate projects to stakeholders, including project packs, critical paths, briefing documents, agendas and timelines
• Build and maintain relationships internally and with partners and suppliers
• Hold regular meetings between head office and store retail functions
• Negotiate with vendors and create contracts and agreements with the in-house legal team
• Keep reporting up to date, including post-event wash-ups and trade reports
• Support research and presentation of materials for projects, including new suppliers
• Ensure events meet health and safety, security, GDPR and data security standards
• Brief graphics and creative resources for collateral and builds
• Support day-of delivery, including physical set-up, staff management, hosting and production
• Act as client and brand liaison throughout projects

Required profile

• Experience in events, including production and communications (luxury retail preferred)
• Natural ability to network and build internal and external contacts
• Excellent communication, written and presentation skills
• Excellent planning, organisational and budget management skills
• Strong time management in a fast-paced, multi-faceted environment