Executive Assistant – Commercial Litigation Team (London)

About the role

We are seeking a proactive Executive Assistant to support the partners of our Commercial Litigation team in London. The role involves high‑level administrative support, coordination of departmental processes, and acting as a trusted point of contact for clients and internal stakeholders.

Key responsibilities

• Provide comprehensive diary management for nine partners, including meeting scheduling, travel arrangements, and conference bookings.
• Coordinate departmental events, training workshops, and social activities.
• Draft and proof‑read correspondence, reports, minutes, spreadsheets, and presentation slides.
• Manage client relationships, act as gatekeeper for calls and emails, and respond to queries.
• Handle accounting tasks such as invoice processing, expense management, billing assistance, and preparation of financial statements.
• Maintain client data, support marketing initiatives, and undertake ad‑hoc projects as required.

Required profile

• Extensive legal secretarial or PA experience within a law firm or professional services environment.
• Strong organisational skills, attention to detail, and the ability to work flexibly under pressure.
• Excellent written and verbal communication, with sound judgement when handling confidential information.
• Proactive, commercial awareness and the ability to prioritize workload independently.

Required skills

• Microsoft Outlook for calendar and email management.
• Microsoft Excel for data analysis and reporting.
• Microsoft Word and PowerPoint for document creation.
• Experience with databases and the ability to adapt to new software.

What we offer

• Opportunity to work closely with senior partners in a leading commercial litigation practice.
• Dynamic, collaborative environment with exposure to high‑profile legal matters.