Executive Assistant & Facilities Manager

About the role

This senior Executive Assistant & Facilities Manager role supports a team of eight senior investment professionals at a global private‑equity firm in London. You will combine high‑level executive support with full responsibility for office operations, health & safety, and facilities management.

Key responsibilities

• Provide high‑level administrative support, including complex international travel and diary management across multiple time zones.
• Coordinate meetings, stakeholder liaison, and document handling for the investment team.
• Manage expense and Amex reconciliation using Concur.
• Oversee day‑to‑day office operations, ensuring smooth running of the workplace.
• Take full ownership of Health & Safety compliance, fire risk assessments, and first‑aid/ fire‑warden coverage.
• Act as the primary contact for building management, vendors, and facilities maintenance.
• Maintain office presentation standards and meeting‑room quality.
• Provide holiday cover for other assistants and support ad‑hoc projects.

Required profile

• Proven experience as an Executive Assistant within private‑equity or a similar high‑pressure environment.
• Strong background in facilities, operations or office management.
• Excellent communication skills and confidence working with senior stakeholders.
• Highly organised with strong prioritisation and judgement.
• Proactive, solutions‑focused mindset with exceptional attention to detail.

Required skills

• Advanced Microsoft Excel
• Advanced Microsoft Word
• Advanced Microsoft PowerPoint
• Experience with Concur expense management system

What we offer

• Competitive salary up to £70,000 per year plus discretionary bonus.
• Five days per week onsite in a modern London office.
• International exposure and fast‑paced, collaborative culture.