Executive Assistant

About the role

Guild Capital, an early‑stage venture capital firm, is looking for an exceptional Executive Assistant to support the Chairman and contribute to internal operations. This role is integral to ensuring smooth administrative and logistical processes across the firm.

Key responsibilities

• Manage complex, ever‑changing calendars for multiple partners, coordinating meetings, investor sessions, board meetings, and travel.
• Arrange comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and detailed agendas.
• Prepare meeting materials, coordinate logistics, and ensure partners have all necessary information and resources.
• Filter and prioritize emails, calls, and correspondence, drafting responses on behalf of partners when appropriate.
• Assist with LP communications, coordinate investor meetings, and help prepare fundraising materials.
• Organise firm events, partner dinners, portfolio company gatherings, and annual LP meetings.
• Maintain organized digital and physical filing systems for important documents, contracts, and correspondence.
• Process expense reports, maintain receipts, and ensure timely reimbursements.
• Support various strategic initiatives and ad‑hoc projects as needed.

Required profile

• Bachelor’s degree required.
• 3+ years of experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors.
• Exceptional organizational, interpersonal, and communication skills.
• Professional, polished, and highly responsive to emails, calls, and texts.
• Self‑starter with a “can‑do” mindset and solution‑oriented approach.
• Calm, resourceful, and able to solve problems independently under pressure.
• Adaptable to shifting priorities and willing to work outside standard business hours.
• Ability to handle sensitive information with discretion.
• Willingness to travel domestically and internationally as needed.

Required skills

• Solid knowledge of Google Workspace.
• Proficiency with Microsoft applications.