Executive Assistant

About the role

Proxima, a specialist procurement consultancy within the Bain & Company network, is seeking a proactive Executive Assistant to support senior leaders in Leeds. You will play a key role in managing complex schedules, coordinating travel, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide executive and administrative support to Senior Vice Presidents across European and UK offices.
• Manage diaries, schedule meetings, and organise follow‑up actions.
• Liaise with internal teams and external business contacts.
• Arrange international and domestic travel.
• Support other Executive Assistants, including holiday cover.
• Provide receptionist cover: answer phones, greet visitors, manage catering and room bookings.
• Ensure monthly expense claims are submitted.
• Assist other business areas as required.

Required profile

• Previous experience in a similar Executive Assistant role.
• Strong organisational skills and ability to juggle multiple tasks.
• High attention to detail and quality‑focused.
• Discretion handling confidential matters.
• Fast‑paced, efficient, and flexible approach.
• Self‑motivated with a positive “can do” attitude.
• Open communicator who can work independently.
• Fluent spoken and written English.
• Advanced IT skills, especially Microsoft Office.
• Willingness to travel, sometimes at short notice.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Competitive salary and market‑leading benefits.
• 25 days annual leave plus Bank Holidays.
• Flexible hybrid working with two days per week onsite in Leeds.
• Supportive, inclusive environment with a global network.
• Commitment to well‑being and social responsibility.
• Opportunities to join company committees.