Executive Assistant to CCO & VP CX

About the role

We are looking for a highly organised and proactive Executive Assistant to support our Chief Commercial Officer and Vice President of Customer Experience. You will act as the backbone of Omnea’s executive office, enabling the leadership team to focus on scaling the business.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for the CCO and VP CX, coordinating meetings, travel and events.
• Filter and prioritize email and communications, drafting responses where appropriate.
• Act as gate‑keeper, ensuring executives’ time is spent on high‑impact activities and handling conflicting priorities.
• Plan, schedule and coordinate internal and external meetings, prepare agendas, take minutes and track action items.
• Prepare board materials, investor updates and briefing notes.
• Organise travel itineraries, including flights, hotels, transfers and visas, and adapt to last‑minute changes.
• Handle expenses, invoices and budget tracking related to executive activities.
• Maintain confidential information with the highest discretion and proactively solve problems before they arise.

Required profile

• 3‑5 years of experience as an Executive Assistant, PA, Chief of Staff or Founder’s Associate in a high‑growth startup or tech environment.
• London‑based, able to work three days per week in the office and travel occasionally with the executives.
• Highly organised, meticulous attention to detail and able to multitask across Europe and US time zones.
• Strong communication skills, both written and verbal, with the ability to influence and build rapport at all levels.

Required skills

• Slack
• Notion
• Google Suite

What we offer

• Competitive geo‑localised benefits package.
• Hybrid work model with three days onsite per week.
• Opportunity to join a fast‑growing, AI‑native startup backed by leading investors.