Executive Assistant to CEO

About the role

Outpost is a modular back‑office platform helping fintechs expand globally without the overhead of local entities. The company is hiring a second Executive Assistant to support its CEO, working alongside an existing senior EA.

Key responsibilities

• Own the CEO’s diary, schedule meetings across five calendars and four countries, and protect focus time.
• Book and manage international travel, handling changes, visas and on‑the‑ground logistics.
• Prepare meeting packs, track follow‑ups, and provide background research for each engagement.
• Coordinate the full interview loop for hiring – scheduling, maintaining trackers, managing candidate communication, and overseeing offers and onboarding.
• Support board and investor preparation, internal communications, and company‑wide events such as all‑hands and offsites.

Required profile

• 1–3 years of experience as an EA, team assistant, recruiting coordinator or ops support role, preferably in a fast‑growing tech or fintech startup.
• Comfortable working in a low‑process environment and able to create and improve processes quickly.
• Strong organisational skills, high EQ, discretion and a bias for action.
• Excellent written English and the ability to act on the CEO’s behalf.

Required skills

• Proficiency with modern tooling such as Notion, Slack, Linear, ATS platforms and scheduling tools.
• Ability to adopt new AI‑driven productivity tools.

What we offer

• Equity and salary in a well‑funded Series A fintech.
• Opportunity to own high‑impact work and grow rapidly into a senior role.
• World‑class training from operators who have scaled globally.
• Low‑politics, high‑output culture focused on building.