Executive Assistant to COO

About the role

We are looking for a highly organised, proactive Executive Assistant to support our COO in a fast‑paced creative environment. The role is fully office‑based and requires exceptional coordination, discretion, and the ability to juggle multiple priorities across operations, talent, production, clients and internal teams.

Key responsibilities

• Manage the COO’s diary, meetings, travel arrangements and day‑to‑day schedule.
• Coordinate internal and external meetings across multiple stakeholders and time zones, preparing agendas, presentations and briefing materials.
• Screen and prioritise emails, calls and correspondence on behalf of the COO.
• Support delivery of operational projects, liaising with department heads, creatives, freelancers, suppliers and clients.
• Monitor workflows, deadlines, budgets and resource planning; maintain operational documentation and reporting systems.
• Assist with event planning, shoots, launches and production logistics.
• Process expenses, invoices, purchase orders and approvals; organise contracts and digital records.
• Support onboarding of freelancers or new starters and help with general office management tasks.

Required profile

• Previous experience as a PA, Executive Assistant or Operations Coordinator in sports, entertainment, creative, media or a fast‑moving commercial environment.
• Exceptional organisational and multitasking abilities with high attention to detail.
• Strong written and verbal communication skills and the ability to remain calm under pressure.
• Professional, discreet and proactive with a collaborative, positive attitude.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.

What we offer

• Salary up to £65,000 per year.
• Amazing benefits package.
• Opportunity to work in a dynamic, creative industry.