Executive Assistant to COO

About the role

We are looking for a highly organised and proactive Executive Assistant to support our COO in a fast‑paced creative environment. The role is fully office‑based and requires exceptional coordination, discretion, and the ability to juggle multiple priorities across operations, talent, production, clients and internal teams.

Key responsibilities

• Manage the COO’s diary, meetings, travel arrangements and day‑to‑day schedule.
• Coordinate internal and external meetings across multiple stakeholders and time zones.
• Prepare agendas, presentations, reports, briefing notes and other meeting materials.
• Screen and prioritise emails, calls and correspondence.
• Support delivery of operational projects and company initiatives, liaising with department heads, creatives, freelancers, suppliers and clients.
• Monitor workflows, deadlines, budgets and resource planning; maintain operational documentation and reporting systems.
• Assist with event planning, shoots, launches or production logistics as required.
• Act as a key point of contact on behalf of the COO, building strong relationships with internal teams and external partners.
• Handle confidential and sensitive information with professionalism.
• Process expenses, invoices, purchase orders and approvals; organise contracts, filing systems and digital records.
• Support onboarding and coordination of freelancers or new starters and assist with general office management tasks.

Required profile

• Previous experience as a PA, Executive Assistant or Operations Coordinator.
• Background in sports, entertainment, creative, media or a fast‑moving commercial environment.
• Exceptional organisational and multitasking abilities with high attention to detail.
• Strong written and verbal communication skills.
• Ability to remain calm under pressure and adapt quickly.
• Proactive, solutions‑focused, professional and discreet.
• Confident communicator, highly dependable and collaborative with a positive attitude.
• Passionate about creative industries and culture.

Required skills

• Microsoft Office
• Google Workspace

What we offer

• Salary up to £65,000 per year.
• Amazing benefits package.
• Fully office‑based role in a dynamic creative environment.