Facilities Administrator

About the role

JLL is seeking a highly organised and detail-oriented Facilities Administrator to work on a client site at Rolls-Royce in Filton, Bristol (BS32). The role is based on site, 40 hours per week Monday to Friday, and focuses on keeping daily operations running smoothly by assigning jobs to contractors and service professionals.

Key responsibilities

• Assign jobs to contractors and service professionals at the start and end of each day
• Update Corrigo with job changes and send emails to service professionals for callouts or quotations
• Raise purchase order requests for materials and planned jobs
• Create Corrigo proposals for works over £1k with pricing and attach job reports, costs and funding requests
• Answer customer queries by phone, email or Corrigo and follow up with service professionals on callouts
• Book subcontractors onto job sites and enter all job bookings into a shared calendar
• Close work orders on Corrigo once jobs are completed
• Maintain SharePoint folders and keep compliance documents securely stored
• Raise remedial actions after service visits

Required profile

• High level of organisation and attention to detail
• Strong oral and written communication skills
• Ability to prioritise tasks and manage time efficiently
• Experience coordinating jobs or managing service professionals preferred
• Familiarity with procurement and raising purchase orders preferred
• Working knowledge of Microsoft Office; knowledge of compliance and regulatory requirements is a plus

Required skills

• Proficiency in Corrigo and other relevant software
• Ability to multitask in a fast-paced environment