Fixed Term Part-Time Administrative Assistant

About the role

This is a nine‑month fixed‑term, part‑time position (22.5 hours per week across three days) supporting the Essex Police Federation branch. The role covers day‑to‑day administration of the branch’s core business, the Group Insurance Scheme and the Police Train Travel Concession scheme, while providing a comprehensive service to federation members.

Key responsibilities

• Administer branch business and GIS funds, liaising with solicitors and chasing progress reports from Leatherhead HQ.
• Manage the Train Travel Concession Scheme, including enquiries, monthly payroll instructions, ID‑card production and membership verification.
• Purchase, sell and record Essex Police memorabilia, handle related monies and maintain stock records.
• Provide member services advice on holidays, insurance, car purchases and other benefits.
• Support the Group Insurance Scheme and deputise for the Office Manager when required.
• Maintain social‑media accounts and update the branch website with offers, news and insurance details.
• Carry out hospitality, reception and general office housekeeping duties.
• Administer the federation holiday home bookings, payments and cleaning arrangements.
• Prepare information packs for new recruits and manage the office lottery.

Required profile

• Proven experience in office administration, preferably within a public‑sector or policing environment.
• Ability to liaise confidently with police officers of all ranks, federation staff, legal representatives and external agencies.
• Familiarity with payroll processes, membership databases and stock‑record keeping.
• Strong organisational skills and the capacity to handle multiple tasks, including occasional overnight events.

Required skills

• Website content management
• Social‑media account management
• Basic bookkeeping and cash handling

What we offer

• Fixed‑term contract (9 months) – part‑time (22.5 hours/week)
• Annual salary of £15,210
• Opportunity to work within the Essex Police Federation and support police personnel.