Legal Administrative Assistant – Full‑time On‑site

About the role

SMITHLAW is seeking a full‑time Legal Administrative Assistant to join its on‑site team in Mandeville. You will work closely with attorneys to ensure legal documents are prepared, formatted, and managed accurately while providing professional client support.

Key responsibilities

• Prepare, format, and file legal documents such as correspondence, pleadings, and contracts.
• Schedule meetings, court dates, and manage attorneys’ calendars.
• Maintain physical and electronic case files, ensuring organized record‑keeping.
• Answer phone calls and emails, coordinate client communications, and process incoming/outgoing mail.
• Assist with document retrieval, filing, and overall office operations.

Required profile

• Strong foundation in law and familiarity with legal terminology and procedures.
• Excellent written and verbal communication with a client‑service focus.
• Proven experience in administrative support, including calendar and record management.
• High attention to detail, discretion with confidential information, and strong time‑management abilities.

Required skills

• Proficiency in word processing software.
• Proficiency in spreadsheet applications.
• Experience with case or document management systems.

What we offer

• A supportive work environment that encourages professional growth.
• Collaborative team culture focused on accuracy and client service.
• Opportunities to develop legal and administrative expertise.