Legal Executive Assistant (Dispute Resolution)

About the role

We are seeking a proactive Legal Executive Assistant to support the Dispute Resolution team at a leading City law firm. The role involves providing high‑level executive assistance to partners, senior associates and paralegals, ensuring smooth administration of contentious matters.

Key responsibilities

• Provide EA support to a 7‑person Dispute Resolution team, including the head of department, partners, senior associates and paralegals.
• Open client files and prepare AML and conflict‑check documentation.
• Draft, format and amend legal documents, correspondence and court forms such as witness statements and notices of change.
• Manage court filings via online portals and email.
• Support billing processes, raise invoices, payment requests and monitor disbursements.
• Assist with debt recovery, chase outstanding payments and produce related reports.
• Produce time‑recording summaries and other management reports.
• Conduct legal and factual searches, obtain supporting documentation using Infotrack.
• Maintain accurate filing systems and handle confidential information.
• Support complaints handling and ensure key deadlines are met.
• Perform general office tasks including printing, scanning, copying and document collation.
• Use document management tools such as DocuSign and Titanfile.
• Provide ad‑hoc support to the wider secretarial pool.

Required profile

• Minimum 2–4 years experience in a legal secretarial role within a contentious or litigation environment.
• Strong understanding of legal processes including AML, conflict checks, billing and court procedures.
• Experience supporting fee earners in a busy, transactional setting.
• Excellent attention to detail and confidence producing court bundles and documents.
• Proven organisational ability to manage multiple tasks and strict deadlines.
• Professional written and verbal communication skills.
• Discretion in handling confidential information.
• Proactive, adaptable and team‑oriented attitude.

Required skills

• Practice Evolve
• DocuSign
• Titanfile
• Infotrack

What we offer

• Hybrid working (3 days office, 2 days remote)
• 25 days annual leave plus Christmas office closure
• Health and life insurance
• Pension scheme
• Mind Up mental health wellbeing programme
• Fixed‑term 12‑month contract