Legal Secretary – Private Client

About the role

My client, a leading law firm in Oxford, is seeking a Legal Secretary to join its busy Private Client team. The role provides full secretarial and administrative support to a fee earner and the wider team, with a focus on wills, powers of attorney, probate and estate administration.

Key responsibilities

• Audio‑typing and preparing standard and non‑standard letters.
• Opening files, producing documents, filing, archiving and retrieving files.
• Managing email, photocopying, cheque requests and post.
• Drafting documents using precedents and templates.
• Handling client enquiries by phone and in person.
• Scheduling meetings, appointments and managing diaries.
• Running monthly billing, diarising payments and following up.
• Performing other duties as required to support the team.

Required profile

• Previous experience as a Legal Secretary or Legal Assistant in a Private Client environment (desirable).
• Excellent organisational ability and capacity to prioritise workload.
• Ability to work quickly, accurately and under pressure to meet deadlines.
• Professional presentation and strong written communication.
• A friendly, approachable personality to liaise with lawyers, clients and third parties.

Required skills

• Proficiency with Microsoft Word, Excel and Outlook.
• Experience with case management systems (desirable).
• Experience using the BigHand transcription system (desirable).