Legal Secretary – Property (Maldon)

About the role

We are seeking a highly organised Legal Secretary to join a well‑established property team in Maldon. You will provide comprehensive administrative support to fee earners, ensuring the department runs smoothly while delivering a high level of client service.

Key responsibilities

• Provide dedicated secretarial and administrative assistance to fee earners, including drafting correspondence and reports using audio dictation.
• Manage client files – opening, maintaining, archiving and retrieving documents in line with firm procedures.
• Prepare outgoing post, arrange photocopying, scanning and document preparation, and ensure timely dispatch.
• Coordinate appointments, meetings and maintain accurate electronic and manual diaries.
• Organise meeting rooms, welcome clients and visitors professionally, both in person and by phone.
• Support general office administration and assist colleagues as required.
• Offer guidance to junior administrative staff and provide reception cover during busy periods.
• Uphold the highest standards of confidentiality for client information and firm documentation.

Required profile

• Previous experience in a legal secretarial or professional administrative role.
• Excellent audio typing accuracy and strong document production skills.
• Outstanding organisational ability with the capacity to prioritise a varied workload.
• Professional, discreet and committed to maintaining confidentiality.
• Proactive, flexible and able to work both independently and as part of a team.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Audio typing

What we offer

• Competitive salary up to £30,000 per annum, dependent on experience.
• Opportunity to work within a supportive, fast‑paced legal environment.
• Professional development and training opportunities.