Office Assistant - Facilities - Part time

About the role

This part‑time Office Assistant – Facilities role supports the smooth running of a busy office in Bath. You will act as the go‑to person for staff, visitors and building management, ensuring day‑to‑day operations are efficient and well‑coordinated.

Key responsibilities

• Support onboarding of new starters, order IT equipment and prepare laptops.
• Welcome visitors, organise team lunches and set up meeting rooms.
• Provide basic support to senior managers, including event planning, travel booking and group initiatives.
• Serve as the primary contact for the landlord and building‑management agency, maintaining leases and coordinating facilities issues.
• Liaise with third‑party suppliers such as cleaners, schedule work and manage health‑and‑safety responsibilities.
• Assist with invoice review, respond to generic email enquiries and maintain the asset register.
• Work closely with the office manager to ensure all tasks are covered and adapt duties as business needs change.

Required profile

• Strong organisational and time‑management abilities.
• Previous administrative experience.
• Experience coordinating requirements of multiple stakeholders.
• Knowledge of health and safety is desirable.

Required skills

What we offer

• Discretionary bonus.
• Employee assistance programme.
• Cashback on holiday entitlement.
• 26 days holiday.
• Training and development opportunities.
• Supportive working environment.