Patent Secretary – London

About the role

Our client, a respected intellectual property firm, is seeking an experienced Patent Secretary to join its Biotechnology team in London on a 12‑month fixed‑term maternity cover. You will provide high‑quality secretarial and administrative support to a group of Patent Attorneys, helping to manage patent portfolios for international clients.

Key responsibilities

• Provide full secretarial and PA support to approximately six Patent Attorneys.
• Manage busy diaries, schedule meetings and coordinate virtual and in‑person appointments.
• Oversee inbox management and monitor emails during attorney absences.
• Arrange complex international travel, including flights, accommodation and itineraries.
• Prepare, amend and format correspondence, patent specifications and legal documents.
• Draft routine reporting letters and prepare papers and bundles for oral proceedings.
• Produce and process invoices, review billing narratives and liaise with the finance team.
• Open new cases, maintain electronic files and update case management records.
• Prepare official forms for UK, European, PCT and international patent and design applications.
• Monitor daily deadlines, prompt lists and take ownership of routine matters.
• Liaise directly with clients, the European Patent Office and overseas associates.
• Obtain case information using patent office portals and the firm’s case management system.
• Coordinate translation requests and manage assignment documentation.
• Maintain intranet content and support wider administrative activities.

Required profile

• Previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP environment.
• Recognised secretarial qualification combined with relevant office experience (acceptable alternative).
• Strong organisational skills and ability to manage multiple priorities.
• Excellent written communication and attention to detail.

Required skills

• Proficiency with case management systems.
• Experience using patent office portals.

What we offer

• Collaborative culture with a focus on professional development.
• Supportive working environment encouraging work‑life balance.
• Opportunity to work with leading organisations in life sciences, biotechnology and technology sectors.