Personal Assistant – Governance Support

About the role

We are looking for a proactive Personal Assistant to support senior leadership and trustees within a values‑driven organisation based in Guildford. This four‑month, full‑time position offers direct exposure to formal governance processes and the chance to work on high‑profile meetings and committees.

Key responsibilities

• Coordinate and manage formal meetings and committees, handling scheduling, logistics and documentation.
• Prepare agendas, papers and meeting packs in collaboration with senior stakeholders.
• Attend meetings, take accurate minutes and distribute high‑quality records.
• Track actions, follow up on outstanding items and maintain governance registers and declarations.
• Support compliance processes, including data‑protection and record‑keeping requirements.
• Provide general administrative assistance across wider governance projects as needed.

Required profile

• Proven experience as a Personal Assistant in a professional environment such as charity, public sector or education.
• Demonstrated ability to support meetings or committees, including minute‑taking.
• Excellent written and verbal communication with strong organisational skills.
• High attention to detail, discretion with confidential information and confidence liaising with senior stakeholders.
• Flexible attitude, willing to support occasional evening or weekend meetings.

Required skills

• Microsoft Teams
• Microsoft Outlook
• Microsoft Word

What we offer

• Hourly rate of £14‑£15.
• Fixed‑term contract for four months.
• On‑site role in Guildford, South East England.
• Opportunity to work closely with senior leadership and gain governance experience.