Office Administrator

About the role

We are seeking a proactive and organised Office Administrator to become the central hub of our workplace operations in Guildford. You will ensure the office runs smoothly while supporting HR, facilities and IT functions, creating a welcoming environment for employees, visitors and stakeholders.

Key responsibilities

• Oversee day‑to‑day office operations, maintaining a clean, safe and professional environment.
• Manage supplies, stationery, post, courier services and supplier deliveries.
• Coordinate maintenance, liaise with contractors and support facilities management.
• Welcome visitors, answer phones and emails, and provide front‑of‑house support.
• Organise meetings and events, handling room bookings, catering and setup.
• Assist HR with onboarding, off‑boarding, recruitment administration, employee records and compliance checks.
• Support health and safety activities, including risk assessments and fire drills.
• Coordinate IT equipment for new starters and leavers, maintaining asset records.
• Identify and implement improvements to office procedures and efficiency.

Required profile

• Highly organised with the ability to manage multiple priorities in a fast‑paced environment.
• Previous experience in office administration.
• Excellent communication skills and a customer‑focused attitude.
• Experience supporting HR, facilities or office management is an advantage.

Required skills

• Good knowledge of Microsoft Office.

What we offer

• Competitive salary of £30‑35k per year.
• Full‑time permanent contract.
• On‑site role in Guildford with a supportive team.