Personal Assistant to Managing Director

About the role

Ayvens, a provider of leasing, subscription and fleet management services, is looking for an experienced Personal Assistant to support its Managing Director. This is a fast-paced, varied role in which you will manage priorities, coordinate activity and give the Managing Director the information, support and time needed to focus on what matters most. You will work closely with the Board and senior leadership team.

Key responsibilities

• Manage a busy, changing diary and ensure time is spent on the right priorities
• Act as a key point of contact for internal and external stakeholders
• Prepare presentations, reports, meeting packs and briefing papers
• Organise Board and leadership meetings, including agendas, minutes and follow-up actions
• Keep track of actions, decisions and key business priorities
• Support business projects and coordinate activity across teams
• Arrange travel, events and meetings
• Build relationships with colleagues, partners and external contacts
• Look for ways to improve how things are done, using AI and new technology where appropriate
• Handle sensitive information with discretion and support the Director of Risk & Compliance with governance and Board-related activities

Required profile

• Experience supporting a CEO, Managing Director or other senior executive
• Ability to work independently, use initiative and make sound decisions
• Desirable: experience in financial services or another regulated industry, exposure to Board or executive committee meetings, and experience supporting business projects or change initiatives

Required skills

• Exceptional organisation and strong communication skills
• Ability to produce professional reports, presentations and Board papers
• Advanced Microsoft 365 skills, including Outlook, PowerPoint, Word, Excel and Teams

What we offer

• Pension scheme, annual salary review, bonus scheme and Give As You Earn (GAYE) scheme
• Employee referral scheme (£1,000), retail discounts, gym membership options and Cycle to Work
• Life assurance, health assessment options, travel, dental and critical illness insurance
• 25 days' annual leave plus a Celebration Day, 37.5-hour week, Monday to Friday, holiday buy and sell scheme and volunteer days
• Free parking (limited), EV charging, bike storage and shower facilities, complimentary breakfast and staff events