Project Assistant, Construction, Projects and Assets

About the role

The Construction and Solutions practice within the Forensic & Litigation Consulting segment is seeking a Project Assistant to support its teams, manage client processes and keep projects running smoothly. The role focuses on centralising and organising project and billing arrangements so they are timely and efficient. It suits someone who enjoys a full, varied and sometimes deadline-driven day.

Key responsibilities

• Support end-to-end client and project commercial management, including delivery assurance and best practice processes
• Open client projects in the CRM system, following the internal set-up process and keeping project details accurate
• Update project trackers and manage subcontractor onboarding, keeping subcontractor contracts up to date in line with IR35
• Process subcontractor invoices and manage the subcontractor tracker
• Prepare client matter reports, WIP reports and project cost reports, and manage project closure
• Draft and send monthly client invoices, follow up until payment is received, and support revenue rec colleagues
• Liaise with finance on write-offs and reserves, and manage communication around accounts receivable internally and with clients
• Occasional executive assistant support, including meeting notes, diary management and time entry, plus ad hoc cover of internal processes and projects
• Help with new joiner training and ad hoc requests

Required profile

• Experience managing admin and finance processes across the project life cycle
• Experience supporting a busy team, preferably in a consulting or financial environment, is highly desirable
• Ability to prioritise workload, handle multiple parties and requests, and work under time pressure
• Strong attention to detail, organisational skills and discretion
• Ability to communicate tactfully with all levels of the organisation and to represent senior leaders

Required skills

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• CRM database (Salesforce is desirable but not essential)
• Numeracy and accuracy

What we offer

• Professional development programs covering leadership, growth and certifications, with a dedicated coach and mentoring
• Tailored programs for key career milestones