Projects Junior Administrator

About the role

Artic Building Services Ltd, a recognised leader in M&E and facilities management with blue-chip commercial and public clients, is looking for a Projects Junior Administrator in Dartford. The role supports core works administration across the department so that basic job and commercial data stays up to date. Hours are Monday to Friday, 8am to 5pm, starting as soon as possible on a permanent basis.

Key responsibilities

• Track incoming enquiries and help the team issue them on time, check that they have supporting vetting documents and escalate queries to Nicola and Sean.
• Support managers with day-to-day project administration, including POs, chasing parts, deliveries, RAMs, quotes, Amtech updates, permits and general job-related communications.
• Coordinate work in progress (WIP), keeping financial information current and tracking it against budget, tender allowances, commitments and deviations.
• Provide interface information between clients, subcontractors and other departments in a timely way.
• Validate and update Amtech software, including estimates in progress, revisions and dates.
• Follow up and log timesheets and expenses for the projects department.
• Report cost and value accurately in line with the company's reporting process.
• Support basic health and safety administration.

Required profile

• Organised, confident and proactive.
• Diligent and accurate.
• Efficient in Microsoft Word, Excel and Outlook.