Senior Administrator

About the role

We are seeking a proactive Senior Administrator to provide high‑level administrative support to the President & Provost team in London. The role combines day‑to‑day coordination, diary management and front‑of‑house duties, ensuring smooth operation of the office and effective support for senior leadership.

Key responsibilities

• Coordinate briefings, meeting logistics, travel arrangements and calendar management for the President & Provost team.
• Prepare analyses, reports, correspondence and draft minutes for internal and external stakeholders.
• Support diary and forward‑planning activities in partnership with the Head of External Engagement & Operations and the virtual Diary Secretary.
• Organise recruitment events, leadership away days and other team activities.
• Manage front‑of‑house operations, greet visitors, arrange refreshments and ensure a welcoming environment.
• Provide administrative assistance for institutional projects, including research, meeting organisation, minute taking and follow‑up actions.
• Maintain and optimise the dedicated P&P digital space (SharePoint, website) – updating content, managing permissions and enhancing collaboration.

Required profile

• Proven experience in senior‑level administrative or executive support roles.
• Excellent organisational and communication skills with the ability to liaise with senior stakeholders.
• Strong attention to detail and ability to manage multiple priorities in a fast‑paced environment.

Required skills

• SharePoint