Senior Office Administration Professional – London

About the role

The Senior Office Administration Professional will act as the primary on‑site liaison between London senior leaders and the offshore PA pool, ensuring accurate purchase billing in SAP and smooth workplace operations. The role combines facilities oversight, vendor management, and employee engagement to create a high‑performing, compliant office environment.

Key responsibilities

• Serve as the main point of contact for senior VP/EVP leaders and the offshore PA pool, overseeing external purchase billing and travel management in SAP.
• Manage day‑to‑day office operations, fostering a professional, organized, and welcoming environment for employees, visitors, and stakeholders.
• Lead facilities and vendor management, including space planning, office moves, locker allocation, and relationships with landlords, cleaning, catering, security and on‑site IT support.
• Coordinate office events such as town halls, off‑sites and seasonal activities in partnership with HR and leadership to enhance workplace experience.
• Drive continuous improvement of office processes, working closely with HR, catering, reception and facilities teams to raise service quality and efficiency.
• Actively participate in the Health & Safety Committee, conduct risk assessments, maintain records and coordinate emergency response training.

Required profile

• Strong experience in office and workplace operations within a complex corporate environment.
• Proven ability to liaise between senior leadership and offshore support teams, with excellent stakeholder management.
• Demonstrated operational leadership, problem‑solving skills and experience managing facilities, vendors and budgets.
• Good knowledge of UK health & safety regulations and a high level of discretion when handling confidential information.