Accounts Payable Assistant

About the role

Heap & Co are seeking a detail‑oriented and proactive Accounts Payable Assistant to join their client in Cambridge. Reporting to the Finance Manager, you will help ensure efficient processing and control of the accounts payable function within a complex international environment, gaining exposure to a broad range of financial processes.

Key responsibilities

• Process supplier invoices, employee expense claims, credit‑card submissions and partner project claims.
• Validate receipts, apply correct VAT treatment across multiple jurisdictions and code transactions to the General Ledger.
• Set up new suppliers and verify bank account details.
• Enter and maintain financial data in Sage and related systems, managing imports/exports between finance and expense platforms.
• Respond to supplier and employee queries promptly and professionally.
• Reconcile supplier statements, investigate outstanding items and monitor invoices awaiting processing.
• Support month‑end purchase ledger close, ensuring accurate recording before period cut‑off.
• Manage shared finance inboxes, provide guidance on finance processes, and assist with year‑end audit activities.

Required profile

• Organised, analytical and comfortable working in a fast‑paced environment.
• Strong attention to detail and accuracy.
• Ability to prioritise workload and meet deadlines.
• Effective communication and stakeholder management skills.

Required skills

• Sage finance software
• Microsoft Excel