Administration Assistant – Part‑time (Winchester)

About the role

We are seeking a proactive, confidential and well‑organised Administration Assistant to support the Governance and Executive Support Lead, the Senior Leadership Team and Central Office colleagues in Winchester.

Key responsibilities

• Support management of incoming calls, directing them to the appropriate person or team.
• Handle written and email enquiries, ensuring they are responded to, actioned or forwarded appropriately.
• Greet visitors, manage sign‑in procedures and provide hospitality.
• Take and produce accurate minutes of Board and Committee meetings when required.
• Organise room bookings, set up equipment and refreshments, and tidy meeting rooms after use.
• Provide administrative assistance to the Senior Leadership Team, including diary coordination, meeting preparation, document formatting, action tracking and follow‑up correspondence.
• Assist the Governance and Executive Support Lead with preparation, formatting, collation and circulation of papers, reports and correspondence.
• Maintain confidentiality and handle sensitive information appropriately.
• Prioritise daily tasks, escalating competing demands or urgent issues as needed.
• Maintain accurate records, trackers and filing systems, ensuring secure storage and authorised access.
• Distribute incoming post and deliveries and process outgoing post in line with office procedures.

Required profile

• Previous experience in administrative support.
• Strong organisational and administrative abilities.
• Experience taking minutes of meetings.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Required skills